Book Borrowing Policy

Policies on checking out books and other materials from the library.

Borrowing Library Materials

Borrower registration cards may be obtained at the Circulation Desk of the library. You must present your Upstate Identification card for barcoding at the the time of your registration. Certain Non-Upstate personnel may obtain borrowing privileges for books only. They must check with circulation personnel regarding their status and applications. Once a card is issued it is required for all borrowing from the library.

Loan Policy

Upstate faculty and staff are entitled to borrow books from the general circulating collection for one semester, with the condition to return the book if requested by another customer.

The current loan policy is as follows: Books may be checked out for 3 weeks with one renewal. Books may be renewed by telephone. If an item is in circulation we will place a hold on the item and contact you when the item is returned. Journals circulate to Upstate personnel only for two hours to photocopy. If the item is needed for photography a special request should be made to the circulation supervisor.


All borrowed materials are subject to recall. These materials must be returned promptly when recalled for a course reserve or another reader. Borrowing privileges may be denied if materials are not returned when recalled.

Reserve Collection

Reserve books must be used within the library. There is a two hour restriction on the use of these materials. Reserve materials may be taken out one hour before closing and must be returned the following day one hour after opening. Many of the articles placed on reserve are also available electronically in designated Blackboard classes. Visit the Reserves web page for more information. 

Media Circulation and Borrowing Policies

Circulation for one week is possible with a valid SUNY Upstate ID Card. Special reserves for Library Use Only programs are available. Faculty, students and staff may reserve media for special show dates one week in advance of the show date.